Businesses are always in search of methods to simplify workflow and procedures. Automated AI is gaining popularity, and businesses are deploying AI in their business workflow.
But then comes the million dollar question – what is the simplest form of automation?
According to a recent survey, 37% of businesses employ AI. Further, 15% of these businesses deploy AI capabilities in their work.
These stats clearly indicate the rapid pace for deployment of automation in businesses. The primary advantage of automation is the increase in effectiveness and efficiency of business leaders that help them explore technologies and tools.
In this article, we will be providing an answer to this question. Further, you will also learn the other types of AI automation types and a step-by-step guide to implement this process in your business.
What is AI automation?
AI automation refers to the process of using AI algorithms to automate the process of day-to-day functionalities. Regular repetitive work such as scheduling jobs, running tests, data collection, creating reports, and automating responses to customer service can be accomplished with AI automation.
The process of automation can be simple to sophisticated functionalities, depending on the application and workflow in your business. The key advantage of AI automation is that this system can be put into use in a number of different businesses and industries. These algorithms are easy to train and can provide you with valuable help in the regular functioning of your workflow.
Must read: AI Workflow Automation: A Step-by-Step Guide
What are the different types of automation?
There are various different types of AI automation as per the different workflows in various businesses. However, there are only two commonly used types that are widely used in most businesses. In this section, we will understand both these types in detail –
Robotic Process Automation (RPA)
RPA is a simple form of automated AI system that uses a combination of AI and robotic system to manage repetitive tasks. A RPA system can be used for customer service, creating reports, data entry, and billing. You can use this system as a building block for upgrading your system with an advanced AI automated system in later stages.
This type of automation is most preferred by small businesses that need a simple and cost effective method of automation. RPA saves time and effort of your manual resources. However, it should be noted here, that this system is simple and lacks a number of advanced funtionalities. So in oder to build an effecctive system, you wil hae to integrate this system with multiple platforms.
Intelligent Document Processing (IDP)
This is an advanced type of automated AI system that uses algorithms for completing tasks autonomously. IDP utilizes a combination of Natural Language Processing (NLP) and Machine Learning (ML) to solve complex and critical tasks. With IDP you an use this system to interpret data from various documents such as contracts, invoices, applications, and other unorganized data structures.
The one of the key application of IDP is to handle large quantities of documents and other data with high accuracy and efficiency. This helps you to make quick decisions and make data-driven decisions.
The simplest form of automation - RPA
In the previous section, we discussed the two different types of automated AI systems. But in order to maximize your profit and provide quick onboarding, you will have to choose the most simplest form of AI automation. Considering various factors, and past case scenarios of various businesses and industries, Robotic Process Automation (RPA) comes in as the most simplest form of automation.
The primary reason for RPA to be the simplest form of automation is because this serves as the building block and serves as stepping stones for building intelligent technological systems. Further, RPA minimizes manual work and assist employees in taking over repetitive work and completing tasks automatically.
Further, most of the execution in RPA is pre-defined and programmed which does not require frequent intervention from users for smooth working. This is practically suitable for small businesses that are converting from manual workflow to an automated AI system.
Since RPA is one of the most simplest AI system, employees and users tend to adapt to the system with ease. They learn about the structures of the system and are free from the workload of repetitive tasks. RPA systems also tend to complete repetitive tasks without the need for manual intervention in every step.
Deploying automation in various business practices
Before deploying any new system in your business workflow, you should be clear about your objectives. Just like any other system, incorporating AI also comes in as a step-by-step process. Effectively following these steps will help you deploy AI automation in your day-to-day workflow with ease.
The 5-step process to deploy AI automation is as follows –
Choose the type of automation you prefer
The first step towards a successful deployment of AI includes understanding your preferences and requirements. Take into consideration every aspect of your business, including your working cycle, income and revenue, and also productivity. You should consider implementing AI in only those processes that are repetitive and follow a certain trend.
Further, you will have to decide on the type of AI automation process as per the complexity of your workflow. Certain AI systems may not be suitable for your workflow, while certain AI systems will work perfectly with your existing workflow.
Deciding on the right AI automation system will determine the ease and successful deployment of AI in your business workflow. Further, certain AI system, such as Kenyt.ai provide you with a no-code system, making it easy for you to implement our system.
Market research of available AI platforms
When you decide on the type of automated AI system you want for your business workflow, it is now time for you to head out into the market and look for the effective AI platform that matches with your requirements. This is just like your regular grocery shopping or house hunting. You should not only look for the most affordable option, but a system that matches your specific requirement.
One key aspect is that you should ensure that the platform you choose should have a simple learning curve. An automated AI platform should provide you with a no-code setup, and your users should accept the shift without much struggle.
Further, exploring functions, features, and other aspects will ensure that you choose a tool that matches the working of your business.
Onboarding your employees
While shifting from a manual workflow to AI automation, a major challenge lies in the onboarding process. Employees might feel threatened that this automated system may simply replace their jobs. You will have to provide them with assurance of a human AI harmonious working.
You will have to provide your employees with effective training for understanding the working of the platform. By keeping your employees on the same page, you can ensure effective onboarding and smooth deployment. Further, trained employees will work efficiently and have the ability to complete tasks quickly and with accuracy.
Create a roadmap for smooth deployment
Having an effective strategy for deploying AI automation in your day-to-day system is necessary for smooth functioning of the new system. You should create an effective strategy and roadmap for smooth deployment of your automated AI platform.
Your roadmap should also include details pertaining to onboarding and training, too. This will create a transparent workflow for the quick and effective implementation of the system. You should also define Key Performance Indicators (KPIs) in order to measure the success of your new automated system. With continuous monitoring, you will be able to fine tune your system for overcoming challenges that may crop up during various stages in the implementation process.
Monitor progression
Deploying an automated AI system does not happen overnight. This is a continuous process and may take a certain time duration depending on the type of existing workflow in your business. You should define metrics for measuring progress. This will help you analyze the progression and ensure that the deployment is on track.
Further, you should also be open to feedback from users and employees. This will be valuable to enhance your system and build a foolproof automated system for smoothly managing your business workflow. Monitoring progress regularly also ensures timely completion of the deployment process.
Benefits of automation
Now that we have learned about the implementation and functioning of automation, let us analyze the benefits that you will add up to your portfolio. The most common and impactful benefits include –
Saves labor cost
AI automation significantly lowers the effort of humans. The predefined programmed system helps you to complete tasks automatically. This eliminates manual workload on your resources. When businesses incorporate automated AI into their workflow, they are able to complete tasks on time.
Because these AI systems complete a major chunk of the work on their own, you can lower the workload expectation on your manual resources. This lower workload converts into time saving, thereby lowering payouts.
AI automation lowers the expenditure incurred on hiring skilled manual labor for redundant activities like data entry, answering incoming queries from users, and other such simple tasks. You can use your resources for typical tasks that require critical thinking and expertise.
Minimize errors
By lowering the dependency on manual labor, you are not only lowering the expenditure, but also ensuring increased accuracy and precision. AI systems are programmed specifically for completing tasks with utmost precision. There is no scope for errors when you incorporate AI systems in your business workflow.
These automated AI systems are trained to gather data from multiple sources and produce the final reports or data as per your format. Along with saving time, the AI system ensures precision in calculation and accurate results. You can effectively rely on these reports for making valuable decisions for company growth.
Quick scalability
Another key benefit of automation in AI is the quick and effective scalability option for your business. AI systems can complete a major chunk of your additional work without stress or burnout. This means you need not focus on hiring new employees and increasing the size of your working resources.
Further, the efficiency and cost saving characteristics of these AI systems make them even more apt for quick improvements in your system. When you have deployed automated AI in your system, there are no bars for your growth and development. This truly matches the wise old saying – “The sky is the limit.”
Conclusion
AI automation provides a break when it comes to the scalability functionality of your company. Further, Robotic Process Automation comes in as an added advantage that serves in this competitive world. You will have to choose the right platform for your business and deploy an automated AI system with effectiveness.
Automated AI serves as an effective tool in scalability and lowers the workload on your team members. The accuracy and productivity of your business increases. TO start with you can shift from manual automation to RPA followed IDP. This will provide your users and employees with time for upskilling and time to adapt to changes.
Frequently Asked Questions
One of the most simplest automation in AI is Robotic Process Automation (RPA). This system uses a combination of AI and robotic knowledge to solve simple repetitive and redundant tasks.
AI can complete a number of various different tasks autonomously. This includes data entry, customer support, managing inventory, predictions, and personalizing aspects as per the typical requirement of various users.
WITH Internet of Things (IoT) and Natural Language Processing (NLP), the future of AI automation looks robust and stable. Businesses can benefit from the accuracy and time saving aspects of these AI platforms.
About the Author
Aaron Jebin
Aaron Jebin is an enthusiastic SAAS technical content writer interested in writing for new and existing technologies, platforms, and tools. With an experience of over 4 years in technical writing, he is keenly focused on developing articles to provide readers with complete solutions to the common problems that arise in the everyday workplace. His writing mostly focused on team building, work ethics, business analysis, project management, automation, AI, customer and employee engagement methodologies. He has an interest in baking cakes and making stained glass art. He is currently honing his drifting skills.