Imagine you’re hosting an event and need to send timely updates, reminders, or confirmations to your guests. Crafting the perfect WhatsApp message for event invitation ensures clear communication, better engagement, and higher attendance.
But how do you create compelling messages that stand out? Worry not! We’ve got you covered.
In previous articles, we covered various topics related to introductions and greeting messages, but here, we are only going to focus on sending messages to members for an event.
So, without much delay, let’s get started.
How to Write an Effective WhatsApp Message for Event Invitation
In order to make the messages user-friendly, you will have to focus on crafting personalized messages. The following tips will help you in the process.
Use Formatting Wisely
Enhance readability by incorporating bold, italics, and strikethrough text where necessary. This makes your message visually appealing and easier to skim.
Keep Formatting Correct
Ensure proper formatting, as errors might lead to message rejection by WhatsApp. Double-check your text to confirm all symbols, spaces, and punctuation are correctly applied for seamless delivery.
Add Call-to-Action Buttons
Include Call-to-Action or Quick Reply buttons with concise labels (20-character limit) to guide client interactions.
For example, buttons like “View Products” or “Chat with Support” make navigation straightforward and enhance engagement.
Use Emojis for Personalization
Add emojis to make your messages friendly and relatable. They help convey emotions and break monotony, giving your business communication a more human touch. However, avoid overusing them to maintain professionalism.
With Kenyt.AI WhatsApp, you are in for a complete and powerful package that lets you connect with users via WhatsApp. Once you are onboard, you can use this platform for marketing campaigns, reminders, notifications, and numerous other reasons as needed.
Best WhatsApp Message Templates for Event Invitations
Messages that you send to your members and invitees vary according to the scenario. Starting with the event confirmation, to reminders and feedback messages, we will provide you with 7 examples that will help you in the process.
Event confirmation
You can extend your warm wishes in the form of an event confirmation that will let the members and the attendees know that the registration process was successful.
Example
Hey [Name], Thanks for showing interest in attending the [event name] hosted at [Date & Time].
We are so glad to register your place for the event successfully. .
Webinar update
Further to the event confirmation, you may now want to update your users about the webinar that is being organized along with the event.
This has become the norm in the digital age with virtual events.
Example
Hi [Name], In addition to the event, you have been Enrolled for the [Webinar/Workshop].
You can join the Webinar at [Date & Time].
You can join by clicking the Join button below. .
Notifying Webinar invitation
WhatsApp has a high message open rate and click through rate. You will want to exploit these points to get a high attendance at your webinar.
This is like a reminder that you can send 2-3 days before the start of the event.
Example
Hello [Name], Your Seat for [Webinar Name] is reserved.
Click on the link below to register for the webinar, starting at [Date & Time]. .
Event update
In case of any untoward cases where you will have to reschedule your event or change any specifications related to WhatsApp, sending an update over WhatsApp will serve as the quickest method to update the users.
Example
Hey [Name] This message is to inform you that the [Event name] event which was scheduled for [Date] will now be on [Updated Date].
We are sorry for the sudden change in the ternary, and we request you to kindly plan your schedules accordingly. .
Event reminder
A reminder message is best suited for sending it a day or two before the scheduled start of the event in order to remind the participants. This will help in increasing the headcount for the event.
Example
Hi [Name], The [event name] is scheduled to start tomorrow.
Kindly reach the venue on time. Regards, [Your Brand Name] .
Post-Event WhatsApp Message for Attendee Follow-Up
It is generally a good habit to get feedback from the users who attended your event. Your message should be engaging to encourage attendees to complete the feedback form.
Example
Hi [first name], Thanks for taking part in the event yesterday. I hope you found the event insightful and you learned something new.
We’d like to get in touch with you and talk about how you can implement the ideas discussed in [COMPANY]. Would you have 15 minutes on 2025 for a quick call? .
Event postponement indefinitely
In case of informing participants of an unexpected change in plan, it is well advised to inform your members and attendees well in advance.
This will keep the resentment level low and help the members plan things with ease.
Example
Hello [Name], Due to some unavoidable circumstances, the [event name] that was supposed to be held on [Date] has been rescheduled indefinitely.
Hang on tight as we are working on the same and planning for a new schedule at the earliest.
We highly regret the inconvenience caused. .
Conclusion
WhatsApp is becoming the most prominent source of communication. Businesses are adopting this channel for day-to-day communication. Using WhatsApp messages for sending event invitations and other follow-ups has come in with great comfort and high satisfaction.
At Kenyt.AI, we not only provide you with WhatsApp Business API, but also assist you with the resources necessary at different steps in the process. Contact our sales team today and understand the entire process.
Frequently Asked Questions
WhatsApp is one of the most widely used communication mediums for reaching out to members, invitees, and other people. With a better open rate than emails, event organizers use WhatsaApp as a quick and reliable communication channel.
When sending out an invite on WhatsApp, you should include the event name, date, time, location, purpose, RSVP details, and other information that may be important and related to the event.
When you are focused on making your WhatsApp invitation stand out, you should mainly focus on personalization. Also, you add graphics in the form of images, video or GIFs to make your messages stand out.
You will have the necessary opt-in permission at the time of registration for the event. This makes it completely professional and appropriate to update your members and attendees with the latest updates and instructions related to the event.
Aaron Jebin is an enthusiastic SAAS technical content writer interested in writing for new and existing technologies, platforms, and tools. With an experience of over 4 years in technical writing, he is keenly focused on developing articles to provide readers with complete solutions to the common problems that arise in the everyday workplace. His writing mostly focused on team building, work ethics, business analysis, project management, automation, AI, customer and employee engagement methodologies. He has an interest in baking cakes and making stained glass art. He is currently honing his drifting skills.
